VIENNA, VA, July 28, 2020 — The University of Washington on behalf of the UW Office of Public Records and Open Public Meetings (UW-OPR) selected ArkCase and ZyLAB ONE to provide an integrated, end-to-end solution that supports all aspects of the Public Records Act (PRA) process. ArkCase provides PRA request tracking, management and reporting, while ZyLAB ONE offers advanced collection, review, analytics and redaction capabilities from their eDiscovery platform.
Currently, UW-OPR receives electronic records equivalent to several millions of pages of data, information and video/audio recordings to review every year. It’s expected that this amount of information and data for review may grow by 20-30% annually. Therefore, an integrated PRA solution provided by ArkCase and ZyLAB is crucial in order to create an efficient and effective PRA management system to maintain regulatory compliance.
The PRA solution’s advanced collection and search capabilities will enable UW-OPR to efficiently collect and locate relevant documents. Advanced technologies like Assisted Review and auto-redaction of sensitive data could potentially significantly reduce cost, risk and time in UW-OPR’s review and redaction processes for disclosure of documents.
The PRA solution will also provide UW-OPR the tools necessary to deliver a thorough statistical and data analysis, which is critical to new reporting requirements under Washington State’s Public Records Law.
Additional potential benefits of using ArkCase and ZyLAB ONE include;
- Saves resources, time and costs
- Reduces institutional risk
- Monitors and ensures deadlines are met
- Documents all compliance decisions, actions and interactions
- Increases staff efficiencies by optimizing analytics
- Realizes increased compliance with HIPAA, FERPA and other privacy laws
- Drives business process automation by making content available electronically and accessible through integration with other applications
- Supports Washington State OCIO’s and UW-IT’s business goal of modernization to replace its legacy administrative systems and to facilitate business process improvements and modernization
“ArkCase and ZyLAB are proud to be the connection between the University of Washington and its citizens,” stated Vice President of Enterprise Practice at Armedia, Ray Azarm and Nils Nugteren, Executive Vice President of Sales at ZyLAB. “Our integrated platforms will allow the University of Washington to provide a simpler and quicker process for the public to access the information it requests.”
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In 1972, Washington State enacted both the public records law and the open public meeting act to assure citizens of the state’s transparency and access to government. UW-OPR oversees the University of Washington’s compliance with both the Public Records Act and the Open Public Meeting Act. For more information, please visit http://www.washington.edu/publicrecords/.
ArkCase is a global leader in Open Source enterprise case management technology and provides a highly configurable, secure and compliant platform. This platform provides core competencies to modernize an enterprise solution that includes content management, personalized dashboard, AI/ML, predictive analysis, reporting and workflow. By taking advantage of the latest open source technologies, ArkCase provides a low-code environment that is cost effective to implement and maintain. For more information, please visit www.arkcase.com.
ZyLAB is the #1 rated smart eDiscovery platform that helps to automate eDiscovery and PRA processes, supported by artificial intelligence. The platform is flexible and configurable, and equipped with everything legal professionals need to make informed decisions faster, including Legal Hold, Advanced Search, Technology Assisted Review, Auto-Redaction and Insights. With over 35 years of experience working in the world’s largest fraud investigations, federal governments and corporations ZyLAB is a tested and tried solution for legal professionals. For more information, please visit www.zylab.com.