Today is a good day to spend some time implementing your retention policies! Yes, I know, we are all busy, and there are so many other important things that seem more urgent, but is this not always the case?
In 2012, Information Governance Day was created by Garth Landers, Tamir Sigal, and Barclay T. Blair to give more attention to the “enforcement of desirable behavior in the creation, use, archiving, and deletion of corporate information”. In November 2011, Information governance was given national recognition with a directive from President Obama to overhaul current records management processes within the government to encompass current needs more comprehensively.
As we all create tons of information every day, not only do we make it so much harder to find relevant information when we need it, we also pay a price for our negligent behavior when we have to deal with an information request related to eDiscovery, arbitration, answering regulatory request, (internal) investigations, or public records requests. The effort we have to implement is often proportional with the amount of data we have to deal with.
Information Governance provides guidelines of how you can manage your content for e-discovery, but it also provides a platform for defensible disposition and compliance. This will help you to reduce your data sets in a legitimate manner. It will help you to determine what is really valuable to keep and what to get rid of.
But is this not called records management? Yes, it is, and in the old days we used to have records managers dealing with this problem in our central archives. Today, records managers are all gone and we all have to manage our own archives, which nobody does!Inboxes of over 60 GB, 100,000’s of emails, file shares with TB’s of old information, SharePoint servers overloaded with duplicate and irrelevant information…. There is often little value in all these archives, only huge risks and potential costs.