Situational Overview
Most organizations perform a complex, ongoing array of administrative tasks. The ability to keep track of all the accompanying documentation (for accounts receivable/payable, invoice tracking, reports, correspondence, minutes of meetings, recruitment/résumé tracking, and so on) can become more and more of a challenge as the amount of paperwork grows. A legal component also exists, as the lifecycle of documents needs to be managed in accordance to established regulatory processes, especially in terms of what information can be disposed of and when.

In fact, many organizations have become so intimidated by possible legal actions, that they over-compensated their document-retention efforts. By duplicating all their documents and having to store physical copies of them, the amount of paperwork continues to grow and the need to spend more resources physically archiving and organizing these materials increases. But now, a lot of organizations are fed up and have found the solution they need: these organizations are choosing ZyIMAGE Information Access Platform (IAP) for BackOffice Management to thoroughly and cost-effectively archive and manage all of their important documents and the processes they are part of.

ZyIMAGE IAP for BackOffice Management – the right solution for:

• Project management, correspondence files, and workflow
• Financial administration (invoices, payroll, and so on)
• Contracts and procurement management
• Human resource files or student records

With ZyIMAGE IAP for BackOffice Management, you can be assured that:

• Your business processes are operating at optimal efficiency.
  ZyIMAGE IAP offers several, flexible workflow options to help manage your key processes and document lifecycle management initiatives.
• Your vital business documents are fully manageable and always available, for however long you need them.
  ZyIMAGE IAP’s advanced workflow, document management, records management, contract management and e-Discovery tools give you constant, full control over all of your information.
• You can build a solution on exactly the scale you need.
  Because all ZyIMAGE IAP solutions are scaleable, open, and non-proprietary, you can buy as much or as little functionality as you need and can afford, and you never have to worry about expensive upgrades in the future or incompatibility with your existing or future systems.
• You benefit from a broad array of additional carry-over  advantages.
  Other benefits gained by ZyIMAGE users include the ability to save valuable office and storage space, always have a digital back-up of all files (including paper documents), easily share information worldwide, get and remain compliant (especially in terms of policy enforcement) and easily produce auditing trails.