Products

Access & Collect Data

Make Information Accessible to the Right People at the Right Time

Knowledge is power, but only if you can capture it. In most organizations, information is growing in volume, and growing increasingly complex and unruly in the process. ZyLAB software and services make huge volumes of disparate information—or targeted selections of data—accessible to the right people at the right time.

ZyLAB software harvests and indexes the data from any storage source and any file format—even Microsoft SharePoint and social media networks outside your firewall – so that you can harness the information for your specific need. The standard functionality of the ZyLAB Information Management Platform can be customized with specialized modules that create a system built for your use case.

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Analyze & Extract Data

Relevant Information Simply Can't Hide from ZyLAB

Important patterns, proof, or exculpatory evidence may be obscured within your data. Searching for a defined keyword is easy, but what if you don’t know what you are looking for? ZyLAB technology includes the industry’s most powerful text mining and semantic search to extract facts, entities, names, code words, synonyms, concepts, and basically, “what you didn’t know you didn’t know.”

ZyLAB software supports more than 200 tried-and-true expressions such as dates, addresses, credit card numbers, and Social Security Numbers so that you can pinpoint actual values to review in context or to become the defined keyword for subsequent research. Likewise, documents can be enriched with valuable contextual metadata. The standard functionality of the ZyLAB Analytics Bundle can be customized with specialized modules that create a system built for your use case.

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Archive & Standardize Data

Make your Information Equally Accessible 100 Years from Now

Enterprise information is at the center of two diametric forces: the volume is expanding out of control, yet there are unprecedented expectations to retain it and harness it in the future. ZyLAB makes your burgeoning content digitally-sustainable and fully-searchable in a scalable, database-free archive.

The Open Extensible Markup Language (XML) is the de facto archiving format (native files are always preserved!) for ZyLAB software systems. XML is a non-proprietary format that enriches your content with valuable metadata such as custom key fields, OCR data, translations, and content analytics.  The format liberates your data from expensive licensed databases that have finite storage space and infinite upgrades to which your data must adapt.

On the contrary, your ZyLAB XML-based archive resides on the file system of your choice, it never has to be converted in the future, and its content is equally accessible 100 years from now as it is today. That’s why the National Archives—and ZyLAB—standardize on XML.

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Categorize & Tag Data

Simplify and Accelerate the Process of Organizing Your Information

In this fast-paced world nobody has time to manually collate and organize the accumulated volumes of information. ZyLAB technology automatically categorizes content based on the classifications and filing rules defined by the users.

Our software interprets various aspects of metadata, such as file type, author, created date, or the searchable key fields we can generate, and then folders the content accordingly. Our clients can also auto-tag files for a particular folder based on query hits. Subsequently, a variation of predictive coding can be performed by the system on identical or similar documents to enable efficient, non-linear legal review.

The standard functionality of the ZyLAB Information Management Platform can be customized with specialized modules that create a system built for your use case.

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Harness the Value of Your Information in Paper Files

ZyLAB offers OCR software tools and OCR services

Despite the explosion of electronic content, vast amounts of information assets remain in paper format and essentially invisible to the type of research and investigation conducted today. ZyLAB makes scanned and graphical content just as usable as native electronically stored information (ESI).

The ZyLAB professional services team can digitize contracts, schematics, charts, faxes or similar hardcopy material for you, or you can use the ZyLAB OCR Scanning & Digital Copier Bundle to do it yourself. In either case, the content of every file will become searchable (OCR’d) and searchable metadata will be added to simulate the file and document properties that are associated with standard electronic files.

The standard functionality of the ZyLAB OCR Scanning & Digital Copier Bundle can be customized with specialized modules that create a system built for your use case.

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Disclose & Produce Data

Easily Output Data for Review by External Parties

Enterprise data may be subject to disclosure for any number of reasons, and each of those scenarios may involve unique requirements for format, layout, and privacy. ZyLAB includes myriad options for preparing your data set for distribution externally.

Your ZyLAB software can add Bates stamps and other unique identifiers to documents, enable condensed printing (multiple pages per printed page), output data into any standard delivery format (e.g., EDRM XML, TIFF, PDF), and compile all of the selected content on a searchable DVD. Likewise, ZyLAB’s output files can be accompanied by load files for popular software products like Concordance and Summation.

The standard functionality of the ZyLAB TIFF Archiving & Production Bundle can be customized with specialized modules that create a system built for your use case.

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Intake & Workflow

Route Documents Through Internal Systems and Track Progress

Some enterprise content warrants an official process for drafting new content and incorporating it into the records management system. ZyLAB facilitates a consistent process for the intake, execution, tracking, renewal, and termination of legally-binding agreements of all types, including customer orders, supplier terms, strategic partner agreements, or even employment agreements.

Every ZyLAB intake interface can be customized with the key fields that are relevant to your business process. And our related Workflow technology enables the intake administrator to route documents for review, approval, and filing, and they can schedule subsequent alerts for required actions. An executive dashboard provides a snapshot of the status and value of the agreements, extensive audit trails, and assurance that legal, security, and financial risk is minimized.

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Monitor & Audit

Gain Complete Insight into the Nature of the Information on Your Network

Computer forensics experts and legal professionals need to verify chain-of-custody and that potentially relevant information, such as exonerating evidence or proof of wrong-doing, has not been improperly distributed, destroyed, or altered in any way. ZyLAB generates custom reports and audit logs to give you a clear view of every action that has been taken on every email, Tweet, contract, video, or report in your ZyLAB archive.

ZyLAB’s extensive near real-time monitoring and auditing mechanisms track every action in the system and provide you with interactive reports on the data relevant to your line of work.

The standard functionality of the ZyLAB Information Management Platform can be customized with specialized modules that create a system built for your use case. 

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Process & Cull Data

Automatically Separate the Wheat from the Chaff in Your File Systems

Your collective data archives may possess a wealth of insight (or exonerating evidence), but separating the wheat from the chaff can be an exercise in futility when compound files, nested emails, duplicates, and system files get in the way. ZyLAB software makes it possible to remove the distractions and harvest the substance.

ZyLAB software offers robust, automated processes to cull your NIST files, de-duplicate the collection, and peel back the outer layers on complex files so that you can access the content and properties that are inside. The newly-uniform files can then be indexed, enriched, converted to fully searchable content, and automatically categorized based on defining characteristics.

The standard functionality of the ZyLAB Information Management Platform can be customized with specialized modules that create a system built for your use case.

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Protection and Preservation of Data

Lock-down Content to Prevent Improper Modifications to Important Records or Evidence

Even secure server farms with 24/7 high-tech surveillance fall short of the specific data protection requirements of today’s litigation and risk management professionals. ZyLAB technology locks-down and preserves information from any source without disrupting operations.

ZyLAB software copies the pertinent data along with audit details, hash values, and chain of custody records, to a defined location—typically a low cost server or NAS with sufficient disk space to accommodate subsequent processing work. As new data is added to the original source, it, too, is copied on an incremental basis to the preservation archive.

The standard functionality of the ZyLAB Information Management Platform can be customized with specialized modules that create a system built for your use case.

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Use Intelligent Redaction Tools to Secure Your Data

Keeps Your Confidential Information Private

Privacy is easily compromised as the distribution of information becomes more fluid and expansive. Consequences include anything from embarrassment, identity theft, up to risk of death for witnesses whose personally identifiable information is disclosed. ZyLAB technology ensures confidential information remains private—without breaking the bank.

ZyLAB’s intelligent redaction software tool supports automatic bulk redactions on keywords or patterns (i.e., any numbers appearing in the format of a Social Security Number) as well as on-the-fly electronic redactions of content. In either case, the redactions may be initially transparent for easy quality control and then later burned-in so the content is removed – not merely masked.

ZyLAB's intelligent redaction software tool is included as standard functionality with the ZyLAB Tiff Archiving & Production Bundle and it can be customized with specialized modules that create a system built for your use case.

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Retention, Legacy Data Clean-up and Defensible Disposition

Strategic & Responsible Data Destruction Minimizes Legal Costs and Risks

Holding on to data indefinitely is tempting—and may appear to be easier than proper records management practices—but the practice comes at a significant price to organizations. According to global analyst firm, Gartner, “content has no value unless it is used within business processes.”

Regulatory authorities have established clear guidelines (i.e., Federal Rules of Civil Procedure) about what data must be retained and for how long. When those guidelines are not followed, organizations may compound the complexity of responding to disclosure requests or even incur sanctions if potentially relevant information has been destroyed prematurely.

To neutralize eDiscovery cost and risk, organizations must perform “legacy data clean-up” and implement a proper filing plan to classify documents. This action fosters “defensible disposition” which ensures the method of disposing of unneeded data can be presented in court as reasonable and consistent. In-house eDiscovery software, which is typically used in reaction to disclosure requests, can be re-purposed for this proactive endeavor. External service providers can also prove to be invaluable for performing this work.

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Review & Share Data

Give Disparate Teams a Fully-Featured and User-Friendly Portal into Select Information

ZyLAB provides customized web-based portals for reviewing the content in your ZyLAB archive. This may be an online library to make public records easily accessible to a constituency, or it could be an online war room from which authorized attorneys can view, search, classify, annotate, and report on all of the disparate files in their matters.

ZyLAB has a user-friendly interface to help users with all levels of software experience to gain control over the information in the ZyLAB archive. In fact, ZyLAB offers custom interfaces to meet the needs of specific groups, such as multi-national case teams requiring a ZyLAB software interface in their native language.

The standard functionality of the ZyLAB Information Management Platform can be customized with specialized modules that create a system built for your use case.

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Search & Find Data

Cast the Widest Possible Net and Effectively Manage the Comprehensive Results

The majority of commonly-used search tools are built to retrieve only the most popular hits—which simply doesn’t meet the demands of exploratory legal search. ZyLAB helps investigators, attorneys, and risk managers find 100% of potentially relevant data and effectively refine the comprehensive results to what matters most.

ZyLAB software couples advanced search techniques with the ability to decipher complex files—including nested email attachments and audio files—to cast the widest possible net for each search.

The standard functionality of the ZyLAB Information Management Platform can be customized with specialized modules that create a system built for your use case.

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Automatically Recognize, Translate, Interpret, and Archive Foreign Language Data

ZyLAB is the Only Product of its Kind that Makes Foreign Language a "Non-Issue" for eDiscovery, Investigations, and Enterprise Information Management

The global economy and its multi-national organizations have fueled an increase in Foreign Corrupt Practices Act (FCPA) litigation and growing obstacles in terms handling foreign language content. ZyLAB makes language a non-issue for global entities, cross-border investigators, and multi-lingual legal reviewers.

ZyLAB software detects and machine-translates huge volumes of foreign language content without sacrificing speed or accuracy. Clients can archive, index, and search foreign email and electronic files, or automatically translate the content and link to the original version. Plus, ZyLAB provides software interfaces that have been translated in the native language or scripts of the users.

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