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ZyIMAGE Exchange Connector Automatically Archives All Information
from a Microsoft® Exchange Server into an XML Repository; Helps
Address Compliance Challenges
October 4, 2004 - McLean, VA - ZyLAB, an established market
leader of document imaging and information retrieval software, today
announced the immediate availability of its new e-mail archiving
and retrieval solution. ZyIMAGE Exchange Connector offers users
the ability to manage vast amounts of e-mail, which helps support
compliance with regulations such as Sarbanes-Oxley, SEC 17a-4, NASD-3010
and FDA CFR 21 Part 11.
ZyLAB's new ZyIMAGE Exchange Connector enables users to archive
information from their Microsoft Exchange Server into a ZyIMAGE
XML Repository. All the information that needs to be archived, including
e-email attachments, is copied from the Microsoft Exchange Server
and stored as XML files. Storing e-mail in an XML environment assures
long-term data viability as well as compatibility with future systems
without the need for expensive conversions or upgrades. Depending
on a user's needs and infrastructure, the ZyIMAGE XML Repository
can reside on almost any storage device, including HDD, RAID or
SAN.
The ZyIMAGE Exchange Connector automatically adds information such
as recipient name, sender name, date and time as key fields so that
users' archives are automatically structured. Using ZyLAB's advanced
full-text retrieval engine, users are then capable of creating a
searchable archive and retrieving documents quickly and easily.
Importantly, this solution means a user no longer needs to manually
archive their e-mails; rather, all e-mail is automatically archived
directly from the server and is immediately searchable.
Different scenarios exist regarding how the e-mail archive can
be used:
- Stand alone - The e-mail that is archived can be searched
and managed with a stand-alone ZyFIND Windows application, which
will enable only authorized individuals to access the archived
e-mails.
- Web based - With the ZyIMAGE Webserver or Enterprise
Webserver, users can search and view e-mail through a simple Web
browser. Retrieved e-mails can also be reused in the Exchange
e-mail clients for forwarding or replies.
- Web based and security - Using the ZyIMAGE Enterprise
Server in combination with the Document Security Module creates
an e-mail archive portal that allows users to log on and restrict
searching to their own e-mail.
In addition, if bundled with ZyALERT, the ZyIMAGE Exchange Connector
can also be used to monitor incoming and outgoing e-mails and automatically
notify selected users if particular types of information are contained
in those e-mails.
As noted in a recent Computerworld article, the Radicati Group,
a market research firm in Palo Alto, Calif., predicts revenues for
enterprise-level active archiving and storing will grow to
$1 billion by 2007. Demand will be driven not only by regulatory
compliance but also by businesses' internal need to access crucial
e-mail documents over time while managing rapidly proliferating
message files more effectively.
"Because so much of a business's important information is
found in e-mails, the ability to archive this information is extremely
important, particularly in light of new regulatory laws that require
every type of relevant paper and electronic document be retained
and managed," said Dr. Johannes Scholtes, president of ZyLAB
North America LLC. "The volume of this information can be enormous
and continually growing, so businesses need a durable, reliable
and long-term solution to handle these retention issues."
About ZyLAB
Founded in 1983, ZyLAB is the leading provider of document imaging
and paper filing software that helps Global 2000 companies and governments
digitally file and manage millions of pages of paper and electronic
documents. ZyLAB's comprehensive investigative capabilities, with
its high quality search and retrieval features supporting over 200
languages, gives users the ability to organize and easily share
all information online.
With over 7,000 installations worldwide and over 300,000 users,
ZyLAB has a wide breadth of experience and knowledge across a variety
of different industries and business applications. Our clients include
such US Government organizations as the FBI, Department of Homeland
Security, Department of the Treasury, Department of Justice, SEC,
Department of Agriculture, Department of Commerce, IRS, Nuclear
Regulatory Commission, Department of Labor, State Department, Amtrak's
OIG, Office of Personnel Management, Department of Defense and all
branches of the US military, as well as such well known companies
as the New York Stock Exchange, Pepsico, Riggs Bank, Anheuser-Busch,
and Walt Disney. The company has offices located in McLean, Virginia,
and in the U.K., Germany, Spain, France, the Netherlands, Singapore
and Australia to provide local service to its global client base.
For more information visit www.zylab.com - document and records management
Media Contact:
Evan Weisel
Welz & Weisel Communications
P: 703-323-6006
evan@w2comm.com |