New ZyLAB Whitepaper Outlines Benefits of Integrating ZyIMAGE Information Access Platform with Microsoft SharePoint
Solid Search and Long-Term Archiving Ensure Synchronization of Organizations' Ad Hoc Information Sharing Activities
McLean, VA - November 12, 2008 - ZyLAB, an innovative developer of Information Access Solutions, today announced that it has released a new educational white paper that shows how ZyLAB's ZyIMAGE Archive Services for SharePoint Module can help people taking full advantage of their current SharePoint installations.
Whitepaper Situation Analysis:
-
Users can rely on Microsoft SharePoint-enabled repositories to share, store, access and organize the wealth of unstructured information that is a common part of their daily work. SharePoint is one of the fastest adopted products Microsoft ever released. This acceptance is due to SharePoint's ability to:
- Provide a simple and familiar user experience
- Improve employee productivity by simplifying everyday business activities
- Manage and repurposes content
- Even with its myriad benefits, organizations that use SharePoint as a large-scale document management tool (which requires long-term archiving and advanced searching capabilities) will face a major challenge. The ad hoc information sharing structure typically associated with SharePoint usage may not provide the optimal foundation for a manageable, scalable, searchable and long term archiving solution?
- Out of the box, SharePoint does not offer compliance to regulations such as FDA, FAA, DoD 5015.2, Moreq-2 or HIPPA. For many organizations that plan to use SharePoint, this causes problems.
- Solid search and long-term archiving enhancements are needed in order to synchronize organizations' ad hoc information sharing activities and economically manage them as a strategic enterprise resource, especially in the context of the strong e-discovery requirements that exist under the Federal Rules of Civil Procedure.
- SharePoint works best for projects that have a start and an end.
Key ZyIMAGE/SharePoint Integration Functionalities and Benefits:
-
Functionalities:
This whitepaper outlines how ZyLAB's ZyIMAGE Archive Services for SharePoint Module can help people take full advantage of their SharePoint installation with functionalities such as:
- Searching within SharePoint in a ZyIMAGE Webclient by using a SharePoint WebPart
- Archiving documents or document collections to a ZyIMAGE Data Repository
- Setting automated move actions
- Moving documents from ZyIMAGE back to SharePoint
- Adding ZyIMAGE search capabilities to a record in SharePoint
- Enhancing document registration capabilities in SharePoint -
Benefits:
- Expands search capabilities
- Handles large volumes of unstructured data; no limits to size and number of documents per project are in place
- Eliminates need for costly future upgrades
- Offloads documents and structure and entire projects once projects are ready
- Offers a background platform for long-term sustainable and scalable XML based storage, security and advanced
searching (also through the SharePoint portal); avoids hidden costs caused by additional SQL-server licenses,
Maintenance, backup and upgrades
- Out of the box compliance with many (international) standards
- Full integration with ZyIMAGE e-discovery platform for rapid responds to discovery requests
Quotes for Attribution:
-
"In an optimized SharePoint/ZyIMAGE integration, ZyIMAGE is the repository or silo behind SharePoint. In other words, SharePoint is the portal and collaboration tool, whereas ZyLAB is the long-term (XML-based) archiving environment as well as the platform on which to add additional functionality for records management, compliance, e-discovery and other critical business capabilities."
- Dr. Johannes Scholtes, President of ZyLAB North America LLC